Effective date: [DATE]

This Privacy Policy explains how Visban Inc. (“Visban,” “we,” “us”) collects, uses, and protects personal information when you visit visban.com (the “Site”) or communicate with us. Visban Inc. is the data controller for personal information collected through the Site. We are a corporation organized under the laws of Japan with our principal office in Tokyo, Japan.

Information We Collect

We collect the following categories of personal information:

• Information you provide directly: name, email address, company, role, and the content of messages you send us through the Site’s contact form or by email.
• Job application materials, if you apply for a position with us.
• Information collected automatically: IP address, browser type, operating system, device information, pages visited, time of visit, and referring URL, collected through server logs and cookies.

We do not collect special categories of personal data (such as health, biometric, or political information) through the Site, and we ask that you not send us such information.

How We Use Information and Legal Bases

Under the EU and UK General Data Protection Regulation (GDPR), we process personal information for the following purposes and on the following legal bases:

Purpose	Data used	Legal basis (GDPR Art. 6)
Responding to inquiries submitted through the Site or by email	Name, email address, company, message content	Legitimate interests (Art. 6(1)(f)) — responding to your request
Business development and follow-up with prospective customers and partners	Name, email address, company, role, correspondence history	Legitimate interests (Art. 6(1)(f)) — marketing our products to businesses
Sending marketing or product communications you sign up for	Name, email address	Consent (Art. 6(1)(a)) — withdrawable at any time
Evaluating job applications	Name, contact details, CV/resume, application materials	Legitimate interests and steps prior to entering a contract (Art. 6(1)(b), (f))
Operating, securing, and improving the Site	IP address, browser type, device information, pages visited, referring URL	Legitimate interests (Art. 6(1)(f)) — site security and performance; consent for non-essential cookies

Where we rely on legitimate interests, we have assessed that our interests are not overridden by your rights and freedoms. You may object to this processing at any time (see Your Rights below).

Cookies

The Site uses cookies and similar technologies. Essential cookies are required for the Site to function. Non-essential cookies — such as analytics cookies from [ANALYTICS PROVIDER, e.g., Google Analytics] — are set only with your consent, which you can give or withdraw through the cookie banner presented on your first visit. You can also control cookies through your browser settings.

Cookies currently in use: [LIST COOKIES, PROVIDERS, AND RETENTION PERIODS — pull from your analytics and hosting setup].

How We Share Information

We do not sell personal information. We share it only with:

• Service providers who process data on our behalf, such as website hosting, email, form processing, and analytics providers, under contracts that restrict their use of the data.
• Professional advisers (lawyers, accountants, auditors) where necessary.
• Authorities or other parties where required by law, or to protect our legal rights.
• A successor entity in connection with a merger, acquisition, financing, or sale of assets, in which case this policy will continue to apply to your data.

International Transfers

Visban is based in Japan, and personal information collected through the Site is processed there. The European Commission has recognized Japan as providing an adequate level of data protection, so transfers of personal data from the EU to Visban in Japan are permitted under Article 45 GDPR without additional safeguards. Where we use service providers in other countries, we rely on adequacy decisions or standard contractual clauses as appropriate.

Retention

We keep personal information only as long as needed for the purposes described above: inquiry and business development correspondence for as long as the relationship is active and up to [X] years afterward; job application materials for [X] months after the position closes unless you consent to longer retention; and server logs for [X] months. We then delete or anonymize the data.

Your Rights

If you are in the European Economic Area or the United Kingdom, you have the right to:

• Access the personal information we hold about you and receive a copy.
• Correct inaccurate or incomplete information.
• Request deletion of your information.
• Restrict or object to our processing, including any processing based on legitimate interests.
• Receive your data in a portable format.
• Withdraw consent at any time, where processing is based on consent, without affecting prior processing.

To exercise any of these rights, contact us at [email protected]. We will respond within one month. You also have the right to lodge a complaint with your local data protection supervisory authority.

If you are in Japan, you have rights of disclosure, correction, and cessation of use under the Act on the Protection of Personal Information (APPI), exercisable through the same contact.

Security

We use appropriate technical and organizational measures to protect personal information against unauthorized access, loss, or misuse, including access controls and encryption in transit. No system is completely secure, and you use the Site at your own risk.

Children

The Site is a business site directed at professionals. It is not directed at children, and we do not knowingly collect personal information from anyone under 16.

Changes to This Policy

We may update this policy from time to time. We will post the revised version on this page with a new effective date. Material changes will be flagged on the Site.

Contact

Questions about this policy or our data practices may be directed to:

Visban Inc.
Mukougaoka 2-3-10-601, Bunkyo-ku, Tokyo, Japan
[email protected]